The Constitution
Of The Cossonay Cricket
Club
1. TITLE
AND STATUS
The
C.C.C. hereinafter called the "Club", is constituted as a
non-profit-making association subject to the provisions of Article 60
and following of the Swiss Civil code.
2. OBJECTS
The
objects of the Club are to encourage & promote cricket in
accordance with the Laws of Cricket and in the best traditions of
sportsmanship.
3. DOMICILE
The
Club is domiciled in Cossonay. The address of the Club is: Chemin du 900ème, 1304 Cossonay.
4. ORGANISATION
The organs of the Club shall be:
The Annual General Meeting of members
of the Club, being the ruling body of the Club
The Executive Committee of members of
the Club, elected by the Annual General Meeting to represent and to
administer the affairs of the Club and which shall include the posts
mentioned in Schedule B.
5. MEMBERSHIP
Membership
of the Club shall be open to all persons who are prepared to
contribute actively to the achievement of the Club's objects.
Membership shall be renewable annually and be subject to the payment
of an Annual Subscription (see Schedule C).
Honorary
Membership of the Club may be granted for valuable past services to
the Club.Honorary members shall be elected by a General Meeting, on
the recommendation of the Committee, with such terms and privileges
as it shall decide.
The
Committee may suspend from membership or refuse to accept for
membership, any person (see Schedule D).
Club
Sponsors are exempt from supporter's fees but enjoy supporter's
privileges and are afforded advertising space within the Club's
capacity.
Members
may resign at any time. No dues will be refunded.
Only
members older than 16 years of age on the date of a vote shall have
voting rights
Any
parent or legal guardian of a member younger than 16 years of age on
the date of a vote shall have voting rights in his/her stead.
6. ASSETS
AND LIABILITIES
The
assets of the Club shall consist of the subscription paid by
member’s donations, and other payments made to the Club, such as
via sponsorship, and saleable property acquired by the Club.
The assets of the Club shall be
devoted to the running of the Club in the furtherance of its
objects. This may include financial contributions towards events of
social character, organised by the Club for its members (see
Schedule C).
In no case shall the assets of the
Club be distributed among the members and no member shall receive
payment directly or indirectly for services to the Club.
In the event of dissolution of the
Club, the net assets of the Club after payment of its liabilities
shall be made to the Cricket Switzerland.
No expenses or liabilities shall be
incurred in the name of the Club without the prior approval of the
Committee.
The assets of the Club shall normally
be held at a level sufficient to cover one year's recurrent
expenditure.
Members are not personally
responsible for the Club's liabilities.
The financial Year of the Club shall
be from the First of February until the Thirty-First of January of
the following year.
7. THE
GENERAL MEETING
A
General Meeting of Members of the Club shall be convened by the
Secretary at the direction of the Committee or within one month of
the receipt of a written request by not less than 10 % of the Club
addressed to the Secretary.
The
General Meeting shall be convened at least once a year as an Annual
General Meeting in order to:
Receive
and accept the reports of the Committee
Receive
and accept the audited accounts of the Club
Elect
the Members of the new Committee
Agree
upon sporting activities for the season to come
Confirm
the appointment of an Auditor for the current financial year.
Such
a meeting shall normally be held during the month of March. The
membership eligible to form a quorum and to vote at such a meeting
shall be the membership as at the preceding February 28th (see
Schedule A).
The
notice convening a General Meeting together with an agenda shall be
circulated to allmembers and supporters of the Club not less than
fifteen days before the date of such a meeting.
The
quorum for a vote at a General Meeting shall be one fourth of the
members of the Club. If a quorum is not obtained for any vote at a
General Meeting the meeting may be re-convened, with due notice,
within one month of that meeting, and at such a re-convened meeting,
no quorum shall be required.
Voting
shall be by simple majority, except for amendments to the
Constitution, on a show of hands, except that a secret ballot shall
be held if voting is for an election of members of the Committee.
The President of the Club shall have a casting vote.
General
Meetings shall normally be chaired by the President or his nominee
from the Committee or in the absence of both, the Treasurer.
The
Rules and Procedures for General Meetings are given in Schedule A of
this Constitution.
At
General Meetings supporters and sponsors are welcome but without the
right of vote.
8. THE
COMMITTEE
The
Committee shall be elected annually by the Annual General Meeting,
and unless otherwise decided by the Annual General Meeting, shall
hold office until the next Annual General Meeting. Members of the
Committee shall have attained the age of Twenty years.
Meetings
of Committee shall be convened by the Secretary at the direction of
the President or upon the written request of at least two members of
the Committee addressed to the Secretary.
Meetings
of the Committee shall normally be chaired by the President or his
nominee from the
committee, or in the absence of both, the Treasurer .
The Quorum for meetings of the Committee shall be 50 %. Voting shall
be by simple majority.
Any
vacancy occurring on the Committee shall be filled by co-option for
the remainder of the mandate of the Committee. Such co-option shall
be notified to the membership at the earliest convenient opportunity
and submitted for ratification at the next General Meeting.
The
Committee may appoint sub-committees to carry out specific tasks on
behalf of the Committee. The mandate for such sub-committees shall
not exceed that of the Committee.
The
distribution of tasks within the Committee is described in Schedule
B of the Constitution.
9. AMENDMENTS
TO THE CONSTITUTION
Amendments
to the constitution must be voted upon by the membership. Proposed
amendments must be submitted to the Committee, in writing. The
Committee will then decide whether to call a General Meeting to
discuss, and vote upon, proposed amendments, or whether to hold them
over until the next Annual General Meeting. The proposed amendments
must be circulated to the membership at least 21 days before the
proposed meeting together with the convening notice.
The
present form of the Constitution, and Schedules A to D, were adopted
at the Annual General Meeting of June 21st
1990.
Amendment
to Schedule B –
Committee Organisation with the creation of the post of Membership
Secretary was adopted at the AGM 28th
March 1996.
Amendment
to Schedule B – Committee Organisation with the creation of the
post of Youth Development Officer was adopted at the AGM 23rd
March 1998.
Amendments
to Schedule C –
Financial Provisions with the addition of Juniors, Unemployed,
Supporters and Families to Annual Subscriptions were adopted at the
AGM 23rd
March 1998.
Amendment
to Schedule B –
Committee Organisation with the qualification of the post of
President was adopted at the AGM 15th
March 2001.
Amendments
to Schedule B –
Committee Organisation with the additional Committee post of
Equipment Manager and reassignment of Newsletter Editor as an
“additional member as needed”, were adopted at the AGM 14th
March 2002.
Amendments
to Clause 5 –
Membership - Item vi; Clause 7-The General Meeting - Items v &
vi; Clause 8-The Committee – Item iii and Schedule C Financial
Provisions Item 3i, were adopted at the AGM 13th
March 2003.
Amendment
to Clause 5 – Membership – Item vii was adopted at the AGM 12th
March 2014 - Amendment to Schedule C – Financial Provisions - Item 1. Annual Subscription - clause 3 was voted in at the AGM on the 16th of March, 2021.
The
President: David Milne (2010-2014)
The
Secretary: Philippe Gimmel (2013-2014)
SCHEDULE A : RULES AND PROCEDURES
FOR GENERAL MEETINGS
The
President shall open the meeting, announce apologies for absence,
and proceed to the order of business. When the election of the new
Committee is held, the President shall vacate the post after the
election of the new President. The new President takes office
immediately and proceeds with further business.
The
order of business shall, where applicable, be:
Acceptance
of the Minutes of the previous General Meeting
Receive
and accept reports of the Committee members
Acceptance
of the Audited Accounts of the Club
Confirmation
of appointment of the Auditor(s)
Debate
and voting on motions submitted
Election
of members of the new Committee
Any
other business
Closure
of Meeting
Minutes
shall be kept of the proceedings at all General Meetings which shall
be submitted to the following General Meeting for approval and then
signed by the President of the Club.
Voting
by proxy shall be allowed when a member is unable to attend a
General Meeting. The form of proxy, obtainable from the Secretary
shall be signed by the member and shall specify the member's wishes
with regard to voting.
Proxy
votes given as above shall be included in the quorum for the vote.
Motions
for discussion at a General meeting shall be submitted to the
Secretary in writing not less than fifteen days before the time of
the meeting for inclusion in the agenda. Motions which relate to a
change in the Constitution or the Schedules to the Constitution
shall be submitted at least twenty one days before the date of the
meeting for circulation with the convening notice.
Motions
or amendments received from the floor shall be taken under "any
other business".
Discussion
on motions shall follow normal debating procedures:
Discussion
shall relate only to the motion presently before the meeting.
Members
shall only speak when invited to do so by the President. All
remarks shall be addressed through the President.
No
amendments shall be taken before motions are put to the vote unless
accepted by the proposer, in which case the amended version becomes
the substantive motion.
Only
"points of order" or "points of information"
shall take precedence over the motion before the meeting.
Points of order shall refer only to
the conduct of the meeting:
challenge
to a decision of the President
challenge
to the quorum for a vote
request
that a motion not be put to the vote
Points
of information shall be solely to correct, or add information to that
given by the speaker, with the latter's consent, in reference to the
motion before the meeting.
Nominations for
election to the Committee shall be made in writing to the Secretary
not less thaneighteen days before the time of the meeting. The
Secretary shall ascertain, before the meeting, the willingness of
the nominee to stand for election. Nomination shall state the
post(s) for which the nomination is made and the name of the
proposer.
The
order of election shall follow the list of Committee posts given in
Schedule B of this Constitution. Before each election, the
nominations received shall be announced and the nominees may be
asked to identify themselves. Candidates who are not elected for the
post for which they have been nominated, may be nominated from the
floor for any of the posts for which voting has not yet taken place.
The
President may appoint tellers to assist in the counting of the
votes.
SCHEDULE
B : COMMITTEE ORGANISATION
The
outline of responsibilities within the Committee is :
PRESIDENT Head
of Club; represents the Club and ensures its interests particularly
with regard to relations with the local authority.
SECRETARY Convenes
and maintains written records of General Meetings. Undertakes the
official correspondence of the Club.
TREASURER Responsible
for the financial affairs of the Club and the maintenance of its
accounts in accordance with the Financial Provisions in Schedule C.
FIXTURES
SECRETARY Responsible for arranging fixtures of both friendly
and competitive nature, with other clubs in Switzerland. Should
liaise closely with the members of the Committee.
PUBLIC
RELATIONS OFFICER Responsible for contact with local
authorities, members of other sports clubs sharing facilities used
by the Club and any sponsors.
EQUIPMENT
MANAGER Responsible for keeping an up-to-date inventory of
playing equipment, determining the need for, and acquiring, any new
items required after approval by the Committee.
MEMBERSHIP
SECRETARY Responsible for maintaining an up-to-date
membership list.
YOUTH
DEVELOPMENT OFFICER Responsible to promote the
development of Youth Cricket within the C.C.C. by organising
coaching, training and fixtures.
Additional
members as needed including Newsletter Editor.
The
President and Executive Committee (Public Relations Officer,
Treasurer & Secretary) must have been members of the Cossonay
Cricket Club for at least three years at the date of election and be
able to communicate in French as well as in English by both word of
mouth and in writing.
The
Committee shall meet on a regular basis throughout the season and
intermittently during the close-season.
Minutes
shall be kept of the proceedings at all Committee meetings which
shall be submitted to the following meeting for approval and be
signed by the President of the Club and shall be available at the
request of any member.
SCHEDULE
C : FINANCIAL PROVISIONS
ANNUAL
SUBSCRIPTION
Members
of the Club shall pay an Annual Subscription, the amount of which
shall be determined at the Annual General Meeting. The subscription
falls due on the 1st of April of each year.
A
reduced Annual Subscription may apply to:
students
in full-time education/juniors/unemployed
retired
people
supporters
families
The committee may waive the Annual Subscription for individual members, subject to a thorough review and a unanimous decision. The following restrictions apply:
- This arrangement exists only to allow the club to make a social contribution and formally include members currently in difficult circumstances, financially or otherwise.
- The number of members benefitting from this arrangement shall be limited to 2 playing members at any one time.
- The maximum duration that any individual may benefit from this arrangement shall be 2 years. A partially played season counts as a full year, except if judged as insignificant by the committee.
- Members benefitting from this arrangement must commit to tasks and responsibilities decided by the committee.
- Members benefitting from this arrangement shall have no voting rights.
- Members benefitting from this arrangement must sign a statement of intent to pay the Annual Subscription as soon as this becomes possible.
ADMINISTRATION
OF FUNDS
The
Treasurer shall ensure that proper accounts be kept in such a
manner that the financial situation of the Club may be readily
determined.
The
Treasurer shall immediately notify the Committee of any serious
deterioration in the Club's financial situation or of any
irregularities in the billing or settling of expenses.
SIGNATORY POWERS
Signatory powers
on any of the Club's accounts shall be vested in the Treasurer and
the President or Secretary.
The
joint signature of two of the above persons shall be required for
any withdrawal or transfer of funds of which one signature shall
normally be that of the Treasurer.
ANNUAL
FINANCIAL REPORT AND AUDIT
The
Treasurer shall submit in writing to Members of the Club the
financial report for the previous financial year together with an
audited balance sheet. These shall be placed before the Annual
General Meeting.
The
accounts, books and records of the Club shall be open to inspection
by the Auditor(s) appointed by the General Meeting. The written
report of the Auditor(s) shall be sent to the President and the
Secretary of the Club and shall be published at the Annual General
Meeting.
INSURANCE
The Club does not have accident
insurance cover for its members and other persons assisting the Club
in a match. All persons so involved should ensure that they have
adequate personal cover for accidents and civil liability. The Club
has third party coverage for injury and material damage up to 2
million Swiss francs.
SCHEDULE
D : DISCIPLINARY DECISIONS
SUSPENSION
Any
decision to suspend from membership or refusal to accept for
membership shall be taken by the Committee at a properly convened
Committee Meeting. The Secretary shall notify the person(s)
concerned in writing, stating their right to appeal.
APPEAL
Any
person so suspended or refused membership may, within fifteen days,
appeal in writing to the Secretary against such a decision, and at
such time request a hearing before the Committee. If the appeal is
rejected by the Committee, the appeal may, at the request of the
person concerned be referred to the next General Meeting of the
Club, whose decision shall be final.
EFFECT
ON MEMBERSHIP STATUS
Suspension
of membership rights shall take effect after fifteen days from the
date of notification sent by the Secretary, or in the case of an
appeal, immediately after the rejection of the appeal in Committee.
If the appeal is referred to a General Meeting, the person(s)
concerned shall have the right to address the meeting on this
matter. Suspension of membership shall in no event remove any
financial obligation which the ex-member may have towards the Club.
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 Updating...
Ċ CCC President, 11 Jul 2018, 13:22
Ċ CCC President, 11 Jul 2018, 13:22
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